Library

Vision

The BCSI Library envisions itself as a center of information and knowledge that advances academic excellence, research, and spiritual growth. It aspires to cultivate Christlike, transformative leaders by providing innovative library services, equitable access to diverse and credible resources, and fostering information literacy that empowers the Brokenshire College Soccsksargen community to create, share, and apply knowledge for God's glory.

Mission

The BCSI Library supports the institution's triad functions by providing relevant and accessible information resources that enrich learning, strengthen research, and uphold Christian values. It is committed to developing informed, ethical, and creative individuals through strong information literacy programs and a supportive environment that inspires responsible and Christ-centered service.

Goals

1. Enhance Academic Excellence and Research: To provide comprehensive, relevant, and up-to-date information resources and services that support the institution’s academic, instructional, and research programs. The library aims to foster a vibrant culture of inquiry, innovation, and knowledge creation among students, faculty, and researchers.
2. Promote Information Literacy and Lifelong Learning: To equip users with information literacy skills that develop critical thinking, ethical information use, and independent learning, enabling them to thrive in an evolving, knowledge-driven society.
3. Uphold Spiritual Formation and Transformative Leadership: To support the institution’s evangelical mission by offering resources and initiatives that nurture spiritual growth, moral integrity, and Christlike leadership within the Brokenshire community.
4. Ensure Quality, Accessibility, and Continuous Improvement: To maintain a dynamic, inclusive, and technology-driven library environment through ongoing enhancement of facilities, collections, and services in compliance with accreditation agencies, and institutional standards.

Objectives

• To acquire, organize, and maintain updated, relevant, and diverse information resources that support all academic programs, faculty research, and institutional priorities.
• To provide efficient reference, circulation, and online services that ensure equitable access to both print and electronic materials for all users.
• To collaborate with faculty, researchers, and academic departments in developing resource guides, instructional materials, and repositories that enhance teaching, learning, and research productivity.
• To conduct information literacy programs, orientations, and workshops that strengthen users’ research, critical thinking, and ethical information use skills.
• To promote lifelong learning and digital competency by offering learning spaces, digital tools, and programs that encourage independent study and continuous intellectual growth.
• To curate and promote library collections and activities that reflect Christian values, foster spiritual growth, and nurture Christlike and transformative leadership within the Brokenshire community.
• To ensure quality and accessibility of library facilities, services, and technologies in compliance with accreditation agencies and institutional standards.
• To foster professional growth and operational excellence by providing continuous training and development opportunities for library staff, and by regularly assessing library performance for sustained.

• Library Orientation
• Library Instruction
• Library Tour
• Current Awareness Service
• Virtual Reference
• New Acquisition Display
• Borrowing & Returning
• Reserving Materials
• Baggage Counter
• Online Databases
• Technical Service
• Photocopying Service
• Free Wi-Fi
• Internet Room
• Document Delivery & Scanning Service
• Selection & Acquisition
• Coffee Nook
• Faculty Lounge
• Laptop Station
• Silent Zone
• Discussion Room Reservation
• Theses Room
• AVR Reservation
• Equipment Borrowing
• Referral Service
• Inventory
• Weeding
• Periodical Section

Library Patrons

A. The library will serve all residents of Brokenshire College SOCCSKSARGEN, Inc. community. Services will not be denied or abridged from them regardless of ones of religion, racial, social, economic, and political status; neither of their mental, emotional, or physical condition; age; or sexual orientation.

B. The use of the library may be denied for due to numerous causes. Such as failure to return library materials or to pay fines or penalties, vandalism or any other illegal, disruptive, and objectionable conduct that may affect other patrons and the library premises.

General Policy

A. Library clients are required to deposit their bags, except for valuable belongings at the baggage counter.

B. Readers are free to seek assistance from the librarian and library staff on any subject they want to research.

C. OBSERVE SILENCE. Loud laughter and other unnecessary noise disturb the readers and must therefore be avoided. Talking out of necessity must be done in a subdued tone.

D. EATING, SMOKING, and SLEEPING are strictly prohibited inside the library reading area.

E. Push the chair back against the table after using it so it won’t obstruct the movements of others. Refrain from transferring chairs from one table to another.

F. Handle books and other materials with care; they are intended to serve many users after you.

G. Readers should not tear or mark books, materials, or facilities that belongs to the library.

H. Return the materials in to the circulation area for statistical purposes.

I. Cellular phones and other electronic devices for communication should be put in a silent mode so they won’t disturb patrons.

J. KEEP THE LIBRARY ORDERLY. Your cooperation is needed to keep the library always clean and presentable by avoiding littering the tables or floor with waste.

K. Library patrons must strictly follow the library rules and regulations.

Baggage Counter

• Clients must leave their belongings at the baggage counter.
• Valuables should be carried with them.
• The library is not liable for theft or damage to stored items.
• Belongings must not be left overnight.
• Failure to comply may result in a P50 penalty per day.

Coffee Nook

• Coffee and beverages may only be consumed in the designated coffee nook.
• Use sealed and spill-proof containers only.
• Food except light snacks is not permitted.
• Patrons must clean up after themselves.
• Library materials are not allowed in the coffee nook area.

Laptop Station

• Open to all library users on a first-come, first-served basis.
• Users must sign in before occupying a station.
• Use is for academic, research, and educational activities only.
• Maintain silence and cleanliness in the area.
• Food and drinks are not allowed.

Silent Zone

• Silent zones are intended for individual study only.
• Strict silence must be observed.
• Mobile phones must be set to silent mode.
• Eating and drinking are not permitted.
• Continuous violations may suspend library privileges.

Internet Room

• Users must present their library ID for statistical purposes.
• Use is limited to academic and research-related activities.
• Streaming, gaming, social media, and entertainment are prohibited.
• Only one user per workstation is allowed.
• Violations may result in session termination or suspension of privileges.

Wi-Fi Access

The BCSI Library provide access to the Internet as a means to enhance the information and learning opportunities for all patrons. Likewise, library has established the Wi-Fi service policy to ensure appropriate and effective use of its service.

• Wi-Fi is available to all library patrons during regular hours.
• It is intended for educational, research, and library-related activities.
• Patrons must have a library ID to access the service.
• Prohibited uses include illegal activities, hacking, and excessive streaming.
• Staff may terminate sessions for violations of policy.

Library Tour

Guided library tours are conducted to promote library resources, services, and facilities. Tours may be scheduled with approval from the Head Librarian and must be held during regular library hours.

Visitors must follow the library rules, maintain appropriate behavior, avoid eating or drinking, and may be asked to leave if they disrupt the conduct of the tour.

Library Orientation Program (LOP)

The Library Orientation Policy outlines the procedures for introducing new users to the library's resources, services, and facilities. It ensures that students, faculty, and other users receive guidance on how to effectively access and utilize library materials, both physical and digital. Orientation is conducted every start of the semester during the general orientation of the school. The library orientation includes the following: library vision-mission, library personnel, library hours, library general policy, and library facilities.

Library Instruction Program (LIP)

The Library Instruction Program is designed to empower users with the skills they need to find, evaluate, and use information effectively and ethically. Through a variety of engaging formats—including workshops, classroom sessions, tutorials, and individual consultations—the program supports students, faculty, and researchers in building strong information literacy skills.

Often integrated into academic courses, the program enhances research capabilities, critical thinking, and fosters a foundation for independent, lifelong learning.

Our instruction services are offered in multiple formats to meet diverse needs:

• In-person and online classroom sessions
• Customized instruction upon request
• Self-paced tutorials and research guides
• One-on-one research consultations

The key objectives of the program are to:

Our instruction services are offered in multiple formats to meet diverse needs:

• 1. Teach core information literacy skills
• Support academic research and critical thinking
• Promote independent and lifelong learning

Faculty and instructors are encouraged to collaborate with library staff to schedule tailored sessions that align with specific course content or assignments. Whether in person or online, the Library Instruction Program is here to ensure every user can confidently and responsibly navigate today’s complex information landscape.

Online Services Policy

1.Access and Use

• The Library fbpage is intended solely for academic, research, and informational purposes.
• Users must not engage in activities that may disrupt, damage, or compromise the page performance or security.
• Sharing of the posted information is allowed, however, modification of the original content is strictly prohibited

The library maintains official online channels such as the Library Facebook page and virtual reference/chat service to provide academic and research support. Content is managed by authorized personnel, and users are expected to use these services respectfully and according to institutional and data privacy standards.

Document Delivery and Scanning Services

Document delivery and scanning are available for academic, instructional, and research purposes only, and are subject to copyright restrictions, fair use policies, confidentiality guidelines, and staff availability.

Additional Service Entries

• Current Awareness Service
• New Acquisition Display
• Technical Service
• Photocopying Service
• Selection & Acquisition
• Theses Room
• Inventory
• Weeding

Baggage Counter

• Clients must leave their belongings at the baggage counter.
• Valuables should be carried with them.
• The library is not liable for theft or damage to stored items.
• Belongings must not be left overnight.
• Failure to comply may result in a P50 penalty per day.

Coffee Nook

• Coffee and beverages may only be consumed in the designated coffee nook.
• Use sealed and spill-proof containers only.
• Food except light snacks is not permitted.
• Patrons must clean up after themselves.
• Library materials are not allowed in the coffee nook area.

Laptop Station

1. The Laptop Station is open to all library users (students, faculty, and staff).
2. Use is on a first-come, first-served basis.
3. Users must sign in at the designated counter before occupying a station.
4. The station may be used only during library operating hours.
5. The Laptop Station is for academic, research, and educational activities only.
6. Unattended laptops or belongings may be cleared by the library staff after 15 minutes of inactivity.
7. Power outlets and Wi-Fi are provided.
8. Users should avoid overloading electrical outlets or tampering with cables and connections.
9. The library is not liable for damage or data loss resulting from power interruptions or technical issues.
10. Maintain silence and cleanliness in the area.
11. Food and drinks are not allowed in the laptop stations.
12. The library reserves the right to revoke privileges for those who violate these rules.
13. Users are responsible for their personal belongings at all times.
14. The library will not be held liable for loss, theft, or damage to personal property.

Silent Zone

1. Silent Zones are clearly marked within the library premises.
2. These zones are intended for individual study only—group discussions are not allowed.
3. The policy applies to all users at all times during library hours.
4. Strict silence must be observed.
5. Mobile phones and electronic devices must be set to silent mode before entering.
6. Users should avoid unnecessary movement or noise that may disturb others.
7. Maintain a quiet and respectful demeanour at all times.
8. Eating and drinking are not permitted in Silent Zones.
9. Users must keep their workspaces clean and organized.
10. Library staff have the authority to remind, warn, or ask users to leave if they fail to comply with the rules.
11. Continuous violation of this policy may result in temporary suspension of library privileges.
12. Library staff may conduct periodic monitoring to ensure compliance.
13. The Silent Zones are provided to support focused and productive study. Users are encouraged to be considerate of others who rely on these areas for concentration and academic work.

Faculty Lounge

1. The lounge is for fulltime and part time faculty as well as staff members of the institution.
2. Access is available during regular library hours only.
3. Faculty members must sign in in the log book when using the lounge.
4. Students are not allowed inside the lounge unless permitted for official purposes.
5. The lounge may be used for individual study, small meetings, or academic discussions.
6. Users are encouraged to maintain silence and decorum to preserve a conducive atmosphere.
7. Furniture and equipment must be handled with care and returned to their proper place after use.
8. Users are expected to keep the area clean and orderly.
9. Loud conversations, phone calls, and disruptive behavior are strictly prohibited.
10. The library reserves the right to restrict or suspend lounge privileges for violations of policy.

Internet Room

1. Users must present the library ID to the circulation in charge for statistical purposes.
2. Internet workstations are allocated on a first-come, first-served basis.
3. Internet use is strictly limited to academic and research-related activities: coursework, scholarly articles, e-books, and online databases.
4. Access to games, social media, streaming, or entertainment is not permitted.
5. Present your library card to the library staff in charge to make your unique QR code be scanned before starting.
6. Only one user per workstation is allowed. Exceptions like staff-authorized pair use may apply but must be approved.
7. Users must remain at their assigned station; no switching computers without staff permission.
8. Sessions are capped at 1–2 hours, depending on demand. Extensions may be granted if no one is waiting.
9. Downloading or running unapproved software, pornography, illicit content, or non-academic material is strictly prohibited; this includes games, multimedia, and unauthorized apps and may result in immediate access suspension.
10. Users must be respectful; minimal noise, no disruptive behaviour.
11. Food, drinks, smoking, and group discussions that can disrupt other users are prohibited inside the Internet Room.
12. Violation of rules may result in session termination or suspension of privileges.
13. Penalties may include warnings, temporary or permanent loss of access, and disciplinary action as stated in the institutional policies.
14. Repeated or severe violations (e.g., illegal activity) may be referred to the head librarian.

Online Databases Policy

The purpose of this policy is to define acceptable use of free (open-access) online databases provided or recommended by the library. This helps ensure that users benefit from reliable, high-quality open resources; use remains ethical, legal, and aligned with the library’s mission; and the library can manage and promote these resources sustainably.

Scope

1. All authorized users of the library (students, faculty, staff, etc.).
2. Use of free/open-access databases, repositories, and online resources.
3. Use via library workstations, personal devices, or remote access (if applicable).

Permitted Uses

1. Search, browse, and read content from free online databases for research, teaching, coursework, or personal study.
2. Download, print, or save reasonable portions (e.g., individual articles, chapters) from these resources.
3. Share links, permalinks, or permanent identifiers (DOIs) to open-access content.
4. Quote or cite portions of the content in academic work, with proper attribution.

Prohibited or Restricted Uses

1. Mass or bulk downloading: Do not systematically download entire journals, complete issues, or datasets without permission (some open-access repositories may have rate limits).
2. Commercial exploitation: Content should not be used for commercial resale or redistribution unless explicitly permitted by the license (e.g., Creative Commons license that allows commercial use).
3. Unauthorized redistribution: Do not upload or redistribute full-text content to non-authorized public servers or websites if license restricts such use.
4. Automated scraping: Avoid using bots, crawlers, or other automated tools in ways that violate the terms of the database, or could burden the provider’s servers.
5. Alteration of metadata / rights statements: Do not remove or obscure copyright notices, license information, or author attribution.

Licensing and Copyright Compliance

1. Even though resources are free/open-access, users are still bound by the terms of the specific license (e.g., Creative Commons).
2. Users should check the license or usage terms of each database or repository before reuse beyond reading (especially for redistribution, adaptation, or commercial use).
3. When reusing content (quoting, excerpting, embedding), users must give correct attribution (author, title, source, license).

Privacy, Monitoring & Security

1. The library respects user privacy in accessing open-access resources.
2. Usage may be monitored or logged (e.g., number of downloads, IP usage) only to ensure responsible use, maintain service stability, or protect against abuse, not to penalize normal academic behavior.
3. Users should not share their personal credentials (if any) in a way that compromises account security.

Intellectual Freedom & Ethics

1. The library upholds intellectual freedom: users can access a wide range of viewpoints and research without censorship.
2. Users are expected to use open-access content in a way that reflects academic integrity, including honest citation and avoiding plagiarism.
3. Any suspected misuse (e.g., violation of open-access licenses, redistribution beyond what’s allowed) may lead to restriction or suspension of privileges.

Support & Education

1. The library will provide training, workshops, and guides on how to find, access, and use free online databases effectively.
2. Librarians will assist users in understanding licensing terms (e.g., Creative Commons) and how to reuse open-access materials correctly.
3. The library will maintain a curated list of recommended open-access databases and repositories, updated regularly.

Wi-Fi Access

The BCSI Library provide access to the Internet as a means to enhance the information and learning opportunities for all patrons. Likewise, library has established the Wi-Fi service policy to ensure appropriate and effective use of its service.

1. Wi-Fi is available to all library patrons during regular hours.
2. It is a first-come, first-served subject to daily bandwidth capacity.
3. Patrons must have a library ID to access the service.
4. Wi-Fi is provided solely for educational, research, and library-related purposes.
5. Prohibited uses include illegal activities (e.g., hacking, copyright infringement, pornography, hate speech) and streaming video/audio that impedes the access of others (unless for research/class).
6. The Wi-Fi network is unencrypted. Patrons use it at their own risk for device security and data protection.
7. Patrons are responsible for installing their own security software (e.g., antivirus, firewall).
8. Staff may monitor bandwidth usage and bandwidth-heavy activities (like large downloads) may be restricted.
9. Patrons must configure their own devices for Wi-Fi access; library staff cannot change device settings or install software on personal devices.
10. Staff may assist with general troubleshooting of the network itself.
11. No time restrictions for personal device Wi-Fi use, unless network is full. In high-traffic periods, time may be limited to ensure equitable access.
12. Staff have an authority to terminate sessions immediately if any violations are committed.

Senior High School Library

The Senior High School Library, located on the 2nd Floor of the Eugenio Ced Building, serves as an academic resource center that supports the teaching, learning, and research needs of senior high school students, faculty, and staff. The library provides access to a balanced collection of print and non-print materials, including books, reference sources, multimedia resources, and digital information tools that support the curriculum and promote lifelong learning.

The Senior High School Library adopts the same policies implemented in the College Library, particularly in areas such as circulation services, room reservation, use of library facilities, and other applicable library regulations. These policies are applied to ensure consistency in library operations, effective management of resources, and equitable access to library services for all users.

All library users are expected to observe these policies, utilize library resources responsibly, and help maintain a conducive environment for study, research, and academic collaboration.

Circulation Policy

This policy is applicable to all students and faculty and staff members of Brokenshire College SOCCSKSARGEN, Inc. It governs the proper use of the library’s collections, resources, services and facilities. The goal is to ensure fair, equitable, and respectful access to all library materials, fostering a supportive learning and teaching environment.

Reminder to the reader

You are requested to inspect the book for any defects it may have before borrowing and inform the librarian if any are found. No complaints would mean that the book is in good condition. Upon its return, this book will be inspected for defects or damages. (e.g., torn, missing pages, illustration) thought mutilations and vandalism. Fines and penalties shall be determined, and suspension from borrowing privileges, will be imposed.

Registration

Students, faculty and staff, termed as “library patrons” must register for a library ID at the circulation desk. New library ID’s are issued at the start of every first semester. Library ID’s are valid for one (1) school year and must be revalidated at the end of each semester. Below is the guidelines for registration:

1. Visit the circulation area during registration periods.
2. Present your current school ID and official schedule of classes.
3. The circulation in-charge will issue your library ID and record its activation period.
4. Cards remain active within the academic year.
5. Each semester’s validation confirms the Library ID is still current and in good standing.
6. Keep your library ID safe and bring it whenever you use any of the library services.
7. Report any loss or damage promptly to the circulation desk.

Circulation Policy: Loan Periods — Students

1. Present your library card at the circulation in-charge together with the book/s you wish to loan out.
2. Students can borrow up to three books at a time.
3. Readers shall fill out borrower’s card properly before books or materials are issued to them.
4. For every book borrowed, there will be 3 days granted and another 3 days for renewing the books unless such book/books is/are being demand or requested by another patron.
5. Reserved books can be loaned out for overnight use from 4:00 pm–8:30 am on the next day.
6. Professional Education Earning Units (PEEU) must present and deposit a valid ID if they wish to loan out library materials.

Accepted IDs: PRC, Postal ID, Driver’s License, Voter’s ID, SSS / UMID, National ID.

Faculty

1. Faculty and staffs are allowed to loan out reference materials: Faculty, maximum of ten (10) books per borrowing; Staff, five (5) books per borrowing.
2. Patron shall fill up BORROWER’S CARD properly before books/materials are issued to them.
3. For every book borrowed there will be one (1) semester granted.

Book Reservation

1. Subject teacher are the only authorized to reserve the book.
2. The subject teacher is required to provide proof of the loading form to the circulation in-charge.
3. All copies of the requested books will be place at the reserve section.
4. Reserved books will be removed automatically at the reserve section at the end of the semester.

Periodical Policy

1. Students are allowed to loan out with a maximum of 2 journals and magazines per borrow.
2. Readers shall fill out BORROWER’S CARD properly before journals and magazines are issued to them.
3. For every journals and magazine borrowed there will be a one (1) day granted and another one (1) day for renewing the books. Note: Renewal must be under the counter of the circulation librarian.
4. Students must follow the due date of the borrowed books. A penalty of P 5.00 everyday for violating the due date.

Fines and Penalties: Overdue Books

1. General Collection/Fiction /Filipiniana books – P5.00 a day including Sundays.
2. Reserve books – P5.00 for the first hour or a fraction of the first hour and additional P1.00 per hour for the second and succeeding hours.
3. Fines must be paid at the Cashier’s Office and official receipt must be presented to the circulation in-charge. Thus, patrons are advised to keep their receipts until the semester is over.

Penalties for delinquent borrowers of reserve books: First offense – Fine and suspension of borrowing privileges for one week. Second offense – Fine and suspension of borrowing privileges for one month. Third offense – Fine and suspension of borrowing privileges for the rest of the semester.

Lost Books/Materials

When a book is lost, the borrower should report it immediately to the Librarian; otherwise, if the book becomes overdue, the borrower will have to pay the overdue fines incurred until the day of lost is reported. In addition to replacement or payment for the book. Fines will be charged on books declared lost and returned at the end of the semester. For lost books, replacement of the exact title is preferred; otherwise, the full cost of acquiring the book, service charge shall be assessed.

Damaged Books/Materials

If materials are damaged so as to be judged by the library as being unsuitable for the collection, the patron must pay the replacement cost.

Patron Discipline

Students who fail to observe policies, rules and regulations shall be referred to the Guidance Counsellor for disciplinary action. Stealing and mutilating books are serious offenses and will be dealt more strictly.

Confidentiality

The library is dedicated to protecting patron privacy and maintaining trust. All records that identify a person’s use of our facilities, materials, or services are confidential. These include registration details, borrowing history, reference inquiries, referral transactions, and digital resource use. Disclosures are strictly limited to situations required by law or with express patron consent.

Scope of Confidential Records

• Full name, contact details (address, phone, email), date of birth.
• Borrowing records (items out, due dates, overdue/fines).
• Referral requests.
• Digital/electronic resource usage and database searches.
• Reference questions and materials used.

Authorized Access

• Library staff for operational purposes.
• The patron themselves after proper identity verification.
• A legally authorized third party with written patron consent.
• Staff must not discuss patron account details—current or past—even with family members unless legally authorized.

Staff Responsibilities

• All library personnel must assure confidentiality of the patron’s information.
• Discussions about patron accounts must occur privately among staff and never in public view.
• Breaches of confidentiality are serious offenses and may result in disciplinary action.

Patron Rights

• Access their own library records after identity verification.
• Authorize in writing others to access their records.

Transparency & Communication

• The policy is publicly available during the library instruction program to inform patrons of their rights.
• Staff are trained regularly on confidentiality procedures and legal requirements.
• Any patron inquiries regarding privacy or record requests are handled by the Head librarian.

Room Reservation Policy

Discussion Room Policy

1. The client must request the room 15 minutes before using it.
2. Discussion rooms are exclusive for group study or discussion.
3. The client must endorse their ID to get the DR key, which can be claimed after use.
4. The use of the room is on a first-come, first-served basis. No online reservation through email is allowed.
5. The client can request the room for one (1) hour. An extension for an additional hour is granted unless there is prior demand by another patron.
6. The client must ensure the room is clean before leaving.
7. Clients who fail to adhere to the rules will be sanctioned.

Audio-Visual Room Policy

The Audio-Visual Room is located on the third floor of the Eugenio O. Ced Building. It has a seating capacity of 130 and is equipped with an LCD projector, projector screen, and additional technical equipment to support various multimedia needs.

This facility is designed to host a wide range of events, including movie screenings, conferences, seminars, trainings, and similar activities. The Audio-Visual Room was established to support the institution’s events and programs by providing high-quality technical services and a conducive environment for learning and engagement.

1. The Audio-Visual Room is designated for conferences, seminars, trainings, educational activities, and other similar institutional events.
2. All clients are required to observe a “Clean As You Go” (CLAYGO) policy to maintain the cleanliness and orderliness of the facility.
3. The requester is fully responsible for the proper use and timely return of all borrowed equipment and materials in good condition. Any damage to or loss of equipment will be charged to the requester. Late returns may result in the suspension of future reservation privileges.
4. Reservations must be made at least three (3) days prior to the scheduled date.
5. All reservation requests must be processed through the Educational Technology Center.
6. Post-use endorsement by the requester is required for proper turnover and accountability.
7. Charging of electronic devices such as cellphones, tablets, laptops, or any other gadgets are strictly prohibited within the AVR.
8. Violations of any AVR policy may result in the suspension of reservation and borrowing privileges.
9. Requesters must surrender the school ID in exchange for the AVR key.
10. In the event of a lost key, the requester shall bear the cost of key replacement.

Audio Visual Room Reservation Process

1. Clients must reserve the Audio-Visual Room at least three (3) days prior to the intended date of use.
2. Three (3) copies of the reservation form must be accurately and completely filled out, specifying all necessary equipment and materials.
3. One (1) copy of the completed form will be forwarded to the General Services Officer/Property Management Officer to arrange for cleaning and room preparation.
4. All reservation forms must be signed by the requestor, the department head, and the head librarian to confirm approval.
5. Cancellations must be submitted at least one (1) day before the scheduled date.
6. All reservation requests must be processed through the Library Circulation Counter.

Chapter VI: Library Programs

Library Tour

To promote library resources, services, and facilities and provide educational visits, the BCSI Library will lay out a guided library tour. The Guided Library Tour is another way to contribute to the intellectual, social, and cultural advancement of the BCSI Community, while showcasing and raising awareness of its holdings as the repository of intellectual, literary, and information sources. In order to provide a safe and productive tour, BCSI Library encourages all its library visitors to adhere to the following guidelines:

How to book a guided library tour:

1. Submit a letter addressed to the school president through the head librarian.
2. The Head Librarian will check the availability of the requested date of the tour and review the details of your request.
3. Once approved, the Head Librarian will send, a feedback through an email in regard to requestor’s and librarian’s concerns.
4. All tours will be scheduled only during the regular hours of operation of the library: Mondays to Fridays (except holidays) at 8:00 AM-4:00 PM.

General Policy for Library Tour

1. At the start, library tour guides will remind participants of key policies including but not limited to, no eating, drinking inside the library, respectful behaviour, and supervision requirements.
2. All visitors must adhere to BCSI Library regulations. Non-compliance, such as persistent disruptions or ignoring instructions, may result in an instant cancellation of the tour.
3. Visitors who refuse to cooperate may be asked to leave or have their future tour privileges revoked.
4. Tours are led and monitored by authorized BCSI staff only, ensuring safe and coherent experience.
5. Taking photos and videos inside the Reading Area is allowed as long as it doesn’t disrupt readers.
6. The BCSI Library Personnel will not be held responsible for any loss or damage of visitor’s personal belongings.
7. Library visitors are expected to maintain proper behaviour during the tour to maintain orderliness and to avoid disruption of activities of both staff and library users.
8. Bringing the following items during the tour is prohibited – food, beverages, weapons, hazardous materials, pets.
9. In case of incidents or crises, follow the BCSI Library’s Disaster Management Guidelines which state evacuation plans, shelter protocols, and staff directives.

Library Orientation Program (LOP)

The Library Orientation Policy outlines the procedures for introducing new users to the library's resources, services, and facilities. It ensures that students, faculty, and other users receive guidance on how to effectively access and utilize library materials, both physical and digital. Orientation is conducted every start of the semester during the general orientation of the school. The library orientation includes the following: library vision-mission, library personnel, library hours, library general policy, and library facilities.

Library Instruction Program (LIP)

The Library Instruction Program is designed to empower users with the skills they need to find, evaluate, and use information effectively and ethically. Through a variety of engaging formats—including workshops, classroom sessions, tutorials, and individual consultations—the program supports students, faculty, and researchers in building strong information literacy skills. Often integrated into academic courses, the program enhances research capabilities, critical thinking, and fosters a foundation for independent, lifelong learning.

Our instruction services are offered in multiple formats to meet diverse needs:

• In-person and online classroom sessions.
• Customized instruction upon request.
• Self-paced tutorials and research guides.
• One-on-one research consultations.

The key objectives of the program are to:

• Teach core information literacy skills.
• Support academic research and critical thinking.
• Promote independent and lifelong learning.

Faculty and instructors are encouraged to collaborate with library staff to schedule tailored sessions that align with specific course content or assignments. Whether in person or online, the Library Instruction Program is here to ensure every user can confidently and responsibly navigate today’s complex information landscape.

Online Services Policy

Library Fbpage — Access and Use

• The Library fbpage is intended solely for academic, research, and informational purposes.
• Users must not engage in activities that may disrupt, damage, or compromise the page performance or security.
• Sharing of the posted information is allowed, however, modification of the original content is strictly prohibited.

Content and Management

• All information on the Library fbpage is created and maintained by authorized library personnel.
• The Library ensures that content is accurate, updated, and aligned with library and institutional goals.

User Responsibility

• Users shall access the webpage in compliance with copyright, intellectual property, and data privacy laws. Uploading malicious files, bypassing access controls, or using materials for commercial purposes is prohibited.
• Violations may result in loss of access or disciplinary action.
• Users are encourage to like the page to ensure they received library updates.

Privacy and Security

• Personal information collected through online forms or inquiries is confidential and used only for official library purposes.
• The Library follows institutional and national data privacy standards to ensure user protection.

Virtual Reference or Chat Service

1. Service Coverage: The service is available during the library’s official operating hours or as announced on the library fbpage. Services include reference inquiries, guidance on using library resources, research assistance, and help with citations or database navigation. Questions requiring in-depth research may be referred for follow-up via email or scheduled consultation.
2. Appropriate Use: Users must communicate respectfully and professionally with library personnel. The service shall not be used for personal, commercial, or unrelated purposes. Library personnel may end a chat if communication becomes inappropriate, abusive, or irrelevant to library services.
3. Confidentiality and Privacy: All chat transcripts and user information are treated as confidential and used only for service improvement or internal reporting. The Library complies with institutional and national data privacy policies in managing user interactions.
4. Service Quality and Limitations: Librarians provide information guidance but will not complete assignments or perform full research on behalf of users. The Library strives to respond promptly, but response time may vary depending on inquiry volume and personnel’s availability.
5. Monitoring and Evaluation: The Library may review chat records for service quality assessment and training. Feedback from users is encouraged to improve the efficiency and relevance of virtual reference services.

Document Delivery and Scanning Services

1. Service Coverage: Document delivery and scanning are available for academic, instructional, and research purposes only. Services may include delivery of journal articles, book chapters, or other library-owned materials in digital format. Entire books or works shall not be scanned or reproduced to comply with copyright laws.
2. Request Procedures: Users must submit requests letter or message through the official library email. Requests are processed on a first-come, first-served basis, subject to staff availability and material condition. Users will be notified once the requested document is ready for pickup or electronic delivery.
3. Copyright and Fair Use Compliance: All scanned or delivered materials are subject to copyright restrictions and fair use provisions. Users are responsible for using received materials solely for educational and research purposes. Redistribution, uploading, or commercial use of delivered documents is strictly prohibited.
4. Service Limitations: The library reserves the right to decline requests that violate copyright laws, exceed scanning limits, or involve fragile materials. Large-volume or complex requests may require longer processing time. The service is free for internal academic use, but external or special requests may incur nominal fees as determined by the library.
5. Privacy and Confidentiality: All user requests and document transactions are handled confidentially and used only for service purposes. The Library ensures the secure transmission and storage of digital documents.
6. Monitoring and Evaluation: Usage of the service will be monitored to ensure fairness, compliance, and efficiency. Feedback from users will be collected periodically to improve service quality.

Educational Technology Center

The Educational Technology Center (ETC) serves as the institution’s hub for innovation in teaching, learning, and digital resource integration. It supports faculty, staff, and students in the effective use of technology to enhance instruction, research, and academic productivity. The Center provides access to multimedia tools, training, and technical assistance, fostering a technology-enriched learning environment that aligns with the institution’s educational goals.

ETC Equipment Borrowing Policy

1. Borrowers must present their school ID to the Educational Technology Center (ETC) in-charge and specify the equipment they wish to borrow.
2. Borrowers are required to accomplish the Educational Technology Borrower’s Form completely and accurately before any equipment is issued.
3. Equipment may be borrowed for a maximum period of one (1) class schedule. Renewal for another one (1) class schedule may be granted if the equipment is not reserved or requested by another user.
4. Reservation of equipment is permitted only when no equipment is available during the requested hours.
5. Borrowers are fully responsible for the proper use, care, and safekeeping of the borrowed equipment. Any loss or damage shall require replacement or payment, subject to the institution’s policy.
6. Failure to return the equipment on time will result in the suspension of borrowing privileges for two (2) days.
7. For school events, the requester must fill out the Borrower’s Form. The ETC in-charge shall prepare, verify, and restore the equipment after the activity.